There are various options for accessing your email when you are running the email account of yours through the email server in hosting companies. The traditional way is to use an application for an email client on your computer.
Ways To Access Email — Clients, Webmail:
If your Web Hosting account’s email server is used to run, you have a few different options about how to access it. The conventional way is to have an application for an email client on your computer. There can be many options like Apple Mail, Outlook, etc.
There is another mail application which is called WebMail which has been in use by Web Hosting companies for quite some time. The WebMail is widely used by several top web hosting company.
The client application which is running in your Web browser helps you access your email by logging into the hosting account. The Webmail page can be opened easily after that. Round cube and Squirrel Mail are among the very popular names of Web mail clients.
How To Set Up A Client?
Some kind of setup utility will be there where email accounts can be added. The details of the server, name of an account, password, and certain information regarding the protocol need to be provided for each account. Your web hosting account panel will provide you all this information. There will be a facility to view your credentials near the interface of Web Mail address and the password.
What Are The Other Options?
You may be given the option of using your webmail account act as a client for a separate email address for example Gmail comes up with this type of solution. This is an excellent option for many who like to use their domain-branded address for email into the personal email inbox and thereby open the option of checking all information from that place. You can choose hosting companies in Kolkata.
There is another very good option of outsourcing the email account. You may decide to set up your own DNS record and decide to work with an email provider who may be operating commercially, for example, Google Apps. In this case, you may do away with service provided by your best web hosting company to maintain your hosting account.
What is Application E-mail?
The interesting thing which you may not be aware of is that when you send certain email likes registration email, recovery emails or password email, emails for invoices, etc, these are not usually sent to the mail server of your web hosting account, These type of E-mail which is popularly known as Transactional E-mail are usually sent through the application code itself.
However many a time there are a lot of problems encountered with application emails. Application email may not at all be effective when the volume is too high, for example, the case of a successful e-commerce site. This becomes wastage of resource on a hosting account. Also, there are high chances of people misusing this application or transactional email account operating in shared web hosting providers, to send spam emails. This type of spam emails may affect your own application email adversely. If you are sending very critical type transactional emails it is not recommended to do it through your shared Web Hosting Email account, rather it is suggested that you should outsource the same to a premium service. For this, you may need to use the option of a plug-in for your e-commerce software or your Content Management System.
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